fbpx

KNOWLEDGE BASE

Autodesk – Extended Trials for selected Cloud products to facilitate working at home.

Autodesk recently announced the “extended access program” which is intended to assist Autodesk customers to facilitate their staff working from home. We’ll deal specifically with the BIM360 side of things here as we feel that this is of great interest to our customers. It’s also an area of the announcement that we feel can be explained in more detail.

There are several products within the BIM360 umbrella, each with a specific purpose. We believe the Extended Trial that will be of most use to Revit users is the BIM360 Design service that allows multiple users to access the Cloud-collaborated Revit model in real time. The BIM360 technology has been implemented in many offices throughout the World and it is gaining momentum here in Australia and overseas due to its powerful capabilities.

In the case of all these technologies, a BIM360 Site is set up for them by Autodesk. This is where all their Cloud based Revit projects as well as any ancillary files associated with their Projects are hosted.

For the sake of this discussion, we’ll look at BIM360 Design as one topic and the rest of the BIM360 products under another due to the nature of the way they are licensed. BIM360 Design is referred to as a “BYO” subscription in contrast to all the other BIM360 services (Docs, Build, Coordinate and so forth). This means that a seat of BIM360 Design is assigned to a specific user and that user can join projects owned by other companies without consuming that other company’s seat of BIM360 Design. To put things in really simple terms, due to the nature of BIM360 Design, it lends itself to the Extended Trial whereas the other BIM360 services are not going to work terribly well as a trial.

A few things first. The extended trials only apply to new BIM360 trials that start between now and May 31st. The termination date of the extended trial, at this point in time is May 31st. Anyone who takes up the trial is doing so as a direct trial with Autodesk and as such will have to seek support from Autodesk directly. The trial is not an extension of any existing trial that you might have. Autodesk does not intend for trials to replace paid seats and as we’ll explain further.

BIM360 Design:

There are 2 main scenarios for companies that might want to take advantage of the BIM360 Design extended trial. Firstly, where existing BIM360 Design customers already have the product and they need to add new users so that they can continue to work on cloud-collaborated Central files whilst working from home (WFH). The second scenario is where a company has never owned BIM360 Design and they want to take up the Extended Trial offer to see them through the current need to have staff WFH. Before you do anything, make sure that all your users already have Autodesk Accounts and if they don’t get them to go here – Create Autodesk Account and create an account using their work email.

 

BIM360 Design Extended Trial for Existing customers (adding temporary seats):

In this scenario, you’ll need to get any users that you intend of adding into your current BIM360 site to go this portal – BIM 360 Trials

You should direct your users to create a new trial of BIM360 Design for themselves. As per the screenshot below, there are 2 important things to consider.

1. Use their company email address to register for the trial.

2. In the “Company” field, enter their First and Last name. Avoid using their actual company name in this field.

They’ll receive an invitation email which contains a link. This will initiate the setting up of their trial. They will log in using their work email to finish off the process. This in effect creates a new BIM360 Site for each user. In practice, they would never host anything on that Site nor work on any Projects on that Site.

The BIM360 Account or Project Admin of your company will then invite the new user into any BIM360 Design Projects that you want them to work on. They will receive an Autodesk invitation for each Project you invite them to and as before, they need to click on the link to confirm that they are now part of the Project. The trial users will be able to work on the commercial project hosted on the paid account using their trial license

From this point on, the User will access the cloud-collaborated models through Revit.

After the termination of the trial, the user will no longer have access to BIM360 Design Projects from within Revit and if you need them to maintain access, you’ll need to subscribe to a license for them. The User Sites will eventually be archived.

 

BIM360 Design Extended Trial for companies that have never owned BIM360 Design:

In this scenario there are few slight differences in the setting up.

We’d recommend getting one person, such as BIM / CAD Manager to set up a trial using the Company name and work email here –  BIM 360 Trials. Under Company field, use your actual Company name that you want your Site to be called, and also don’t call it something based on a specific project. The reason we recommend this is that at the end of the trial, it is conceivable that you might want to convert the trial Site into a paid site. So that will allow a seamless transition where the customer will purchase BIM360 Docs (to make the Site a paid site) and purchase BIM360 Design seats to their users. Any work on the converted trial site will be retained.

The additional users will then need to go here – BIM 360 Trials  . Users use their work email address and their name as the company name to register for the trial. Once they’ve set up the trial, they’ll receive an invitation email which contains a link. This will initiate the setting up of their trial. They will log in using their work email to finish off the process.

Next, the “Admin” of the main Site will set up projects in the main Site (the one they made when they signed up to the trial).

The Admin of the main Site will then invite the new User into any BIM360 Design Projects that you want them to work on. Those Users will receive an Autodesk invitation for each Project you invite them to and as before, they need to click on the link to confirm that they are now part of the Project. The trial users will be able to work on the trial account using their trial license.

From this point on, the User will access the cloud-collaborated models through Revit.

After the Extended Trial period is over, all the User’s Sites and the Main Site will become inactive. The Site Admin can purchase BIM360 seats to convert the trial Site into an Active Site. If the Trial Site is not converted into a Paid Site then the Admin can download any files from the Site. The Site will be archived after a period of inactivity.

Conclusion:

Whilst that was a lot to get through if you are not in any way familiar with the BIM360 technology, we’d recommend you review this article and the Autodesk Extended Trials web pages to evaluate if you think that an Extended Trial might be of use to your company at this time.

For more information, please have a look here – COVID-19 Resource Center

 

Tags: , , , , ,


Copyright 2020 Cadgroup. Cadgroup Australia Pty. Ltd. - ABN: 21 003 874 084.

Website Built by Getmilk.